Croatian Information Technology Association (CITA)
I. GENERAL PROVISIONS
This Statute determines the name, registered office and the field of work of the Croatian Information Technology Association CITA (hereafter CITA); representation; goals, accomplishment of the transparency of the CITA’s operation; membership and membership fee; rights, obligations and disciplinary responsibility of the members; the manner of consolidation of the actions of the activity holders, the internal organization of the CITA; bodies of the CITA, their structure, authorities, decision making, conditions and manner of elections and revocation, duration of the term of office and the responsibilities of the members; assets and managing of the possible financial profit; manner of acquisition of assets as well as cessation of operation and management of assets in the case of cessation of operation of the CITA.
Full local name of the CITA is: Hrvatskiinformatičkizbor.
Short local name is: HIZ.
In addition to the name in Croatian, the HIZ may use the following names in other languages:
Croatian Information Technology Association (CITA)
The CITA main office is in Zagreb, Ilica 191e/II
The CITA operates on the territory of the Republic of Croatia.
The CITA has the status of a legal entity and is registered at the City Office for General Administration.
The CITA is represented by the CITA President.
In order to ensure optimum connections between the members as well as optimum operation, the CITA may found its structural units. Structural units of the CITA are not legal entities. The CITA consolidates the work of other CITAs with the aim to promote information and related technologies in the Republic of Croatia.
The CITA has a logo and a round stamp 35 mm in diameter, with the full name and the year of establishment of the CITA placed either along the margins, next to or under the logo. The inner part of the stamp is a symbolic representation of modern information developments. This area is divided into four equal parts, with the abbreviated name of the CITA written in its centre. The print can be in either Croatian or English.
The CITA may cooperate with and enrol into similar CITAs and societies in the country and abroad.
The operation of the CITA is public and transparent. The transparency of the operation is ensured and accomplished through timely and truthful informing of the CITA members as well as through public relations. The members are notified about the operation of the CITA through electronic media (Internet), delivery of written materials as well as through the sessions of the CITA bodies. The representatives of the media may be present at the sessions of the managing bodies of the CITA as well as inform the public about the work of these bodies and the CITA. In order to achieve the fullest possible transparency of work in accordance with the regulations on public relations and information, the CITA issues its bulletin “BiltenInformatika” and maintains web pages. When needed the CITA also issues other means of public informing (publications, almanacs etc) in accordance with the regulations on publishing.
II GOALS AND FIELD OF WORK OF THE CITA
The goal of the CITA is to stimulate, help and develop the information science in the Republic of Croatia.
The CITA accomplishes the goal from Paragraph 1 of this Article through the following actions:
- Stimulation of efficient development and improvement of application of information and related technologies (IT), through consolidation of actions throughout the Republic of Croatia.
- Struggle for professional conduct, status and quality
- Protection of the reputation and interests of the profession, as well as the development of professional ethics
- Promotion of optimal application of IT
- CITA with international organizations
- Organization of expert and scientific meetings, as well as stimulation of publishing
- Stimulation and organization of various forms of expert education and training of information experts and IT users;
- Through initiation and organization of other actions which promote the application of IT in the Republic of Croatia.
III MEMBERS, RIGHTS, OBLIGATIONS AND DISCIPLINARY RESPONSIBILITY OF THE MEMBERS
Membership in the CITA is regular. Members of the CITA are private persons – professionals and information science amateurs, as well as legal entities with headquarters in the Republic of Croatia which support the actions of the CITA. Members of the CITA can be other CITAs or CITA alliances operating in the field of information science in the Republic of Croatia. Members of the CITA can also be foreign private persons and legal entities which support the activities of the CITA.
The decision of acceptance into membership is made by the Managing board of the CITA after having received a membership application. The Managing board of the CITA decides on the form, content and manner of management of the CITA membership registry.
The rights and obligations of the members are as follows:
- Electing of and election into the bodies of the CITA
- Active participation in the execution of the CITA goals, as well as the accomplishment of its activities
- Guarding of the reputation of the CITA
- Information on the activities of the CITA and its bodies, as well as its material-financial dealings
- Proposal, expressing of opinion and remarks about the operation of the CITA and its bodies
- Stimulation of and adhering to the advancement of its operation
- Paying of the membership fee.
The CITA membership is terminated:
- If the CITA ceases to exist
- Through a written statement of membership termination
- Through expulsion from the membership
An CITA member can be expelled if they violate the provisions of the Statute, jeopardize the interests of the CITA or cause significant damage to the CITA and its members. The decision on expulsion from membership is made by the Steering Committee of the CITA on the basis of the recommendation of the Court of Honour. The expelled member has the right to appeal to the Assembly, the decision on the expulsion of which is final. The time limit for appeal to the Assembly is 30 days from the serving of the Steering Committee decision. The Assembly decides on the appeal during its first following session.
IV BODIES OF THE ASSOCIATON
The bodies of the society are: 1) The Assembly 2) The CITA Steering Committee 3) The CITA President, 4) Deputy president, 5) Vice-president 6) General Secretary 7) The CITA Supervisory Board 8) Expert groups 9) Expert forums 10) Court of Honour 11) Boards, committees and other temporary bodies 12) Acknowledgement Committee
The Assembly elects the CITA Steering Committee, the CITA President, Deputy president, Vice-President, the CITA Supervisory Board and Court of Honour.
Members of the bodies of the CITA shall be elected from among the members of CITA.
Members of the CITA bodies, who are elected at the General Assembly may be re-elected for a new period.
The CITA Assembly
The Assembly is the highest body of the CITA and consists of private persons, members of the CITA as well as authorized representatives of legal entities, members of the CITA. Every participant of the Assembly has one vote. The participation in the work of the Assembly is regulated by the Assembly Rules of Procedure.
The mandate of the Assembly is 4 years. The Assembly can be Regular, Electoral, Emergency and Ceremonial. Regular assembly is held once a year. Emergency assembly is held when needed and at the proposal of the CITA President or the minimum of 1/3 of the members. The ceremonial assembly is held for celebrations of the CITA anniversaries or awarding of acknowledgements to the members. The Assembly is convened by the CITA President. The convocation of the Assembly is executed through the delivery of the invitation (electronically or in a written form) to the members at least 7 days before the session is held. The invitation consists of information on the place and time of the session, as well as the attached agenda with explanation. In addition to the invitation, the materials on the issues on the agenda are delivered.
The Assembly is chaired by the CITA President. The Assembly decides by majority vote if more than 30% of members are present. If there is no quorum, the decision is postponed by a half an hour. If there is still no quorum, the Assembly validly decides if more than 20% of the members are present. The Assembly decides on manner of the vote (public or secret). Other issues related to the operation of the Assembly are regulated by the Assembly Rules of Procedure.
The CITA Assembly:
- Adopts the Statute and its amendments
- Adopts other general acts necessary for the operation of the CITA
- Elects and relieves the President, Deputy president, vice-president, Generalsecretary and the members of the Steering Committee and Supervisory Board, Acknowledgment Committee and the Court of Honour
- Defines the annual program and adopts annual reports on the operation of the CITA
- Considers reports on the operation of the CITA bodies
- Decides on the participation of the CITA in the work of national and foreign organisations, alliance with other organisations, joining other organisations or leaving the membership of other organisations
- Solves the appeals of the CITA members in the second instance
- Decides on the termination of operation of the CITA and
- Decides on other issues relevant to the operation of the CITA defined by this Statute which other bodies have not been charged with
The Assembly can relieve the Steering Committee and the CITA president even before the end of their term if they overstep their authorities or do not perform the tasks they were charged with conscientiously. If the Assembly relieves the entire Steering Committee, it elects a new one with a full mandate, and if only some members of the Committee are relieved, it elects new members for the time until the mandate of the Committee into which they have been elected expires. A member of the Steering Committee may ask to be relieved before the end of their term, however, they are obliged to perform their duty until the decision of relief has been made. The Assembly is obliged to make the decision on the request for relief on the first following session.
The Steering Committee has 9 to 15 members, including President, Deputy president and vice-President the Assembly elected for the period of 4 years. The number of members depends on the CITA program.
The CITA Steering Committee:
- Conducts the action plan of the CITA
- Determines the Statute proposal and its amendments
- Determines the proposal of the annual program as well as reports on the work and activities of the CITA and the final account
- Decides on acceptance of membership applications, as well as the expulsion from membership,
- Manages the informing of members and the general public
- Decides on the utilization of the CITA assets
- Decides on the employment of new employees
- Founds committees, expert groups and other bodies which support the accomplishment of the CITA goals
- Performs all other duties assigned to it by the Assembly
- Sessions of the Steering Committee are held according to the need. A session can be held if the majority of the Steering Committee members is present, and valid decisions are made by the majority of the present members.
The CITA President, Deputy President, Vice-President and Genaral Secretary
The CITA President represents the CITA, chairs the sessions of the Assembly and is responsible for the legality of the CITA actions.
The CITA President:
- Assembles the sessions of the CITA Assembly and the Steering Committee and proposes the agenda
- Implements the decisions of the Assembly and manages the operation of the CITA
- Proposes actions and measures to improve the CITA operation
- Approves business travels
The CITA President is elected for a period of 4 years
The Assembly may elect several honorary presidents.
The CITA has Deputy president and Vice-president, they are elected for a period of 4 years. Deputy presidentzamjenjujepredsjednika and Vice-president assist the CITA president to accomplish the goals and the program of the CITA. Vice-president assist the CITA president to perform duties assigned to them by the President and the Steering Committee.
The General Secretary:
- Prepares the work of the Assembly and the SteeringCommittee
- Communicates with the Society members
- Runs the member registry
- Writes minutes of the Assembly and Steering Committee meetings
- Runs and guards the archives of the CITA, and
- Performs expert and other tasks required by the Steering Committee in accordance with the general acts of the CITA
The Supervisory Board
The Supervisory Board has 3 members elected by the Assembly for the period of 4 years. A member of the Supervisory Board cannot at the same time perform the duty of a member of the Steering Committee. The Supervisory Board validly decides if the session is attended by the majority of its members, and valid decisions are made by majority vote. The President of the Supervisory Board is elected by its members. The President convenes the Board sessions, manages the operation of the Board and performs other tasks assigned to it by the Board or the Assembly. Members of the Supervisory Board are responsible to the Assembly.
The Supervisory Board supervises and examines:
- The application of the regulations of the Statute and other general acts of the CITA
- Material-financial dealings and the exploitation of the CITA assets
- Enforcement of decisions, conclusions and other legal acts
- Performs other tasks assigned to it by the Assembly.
The Supervisory Board has the right to ask to see the documents and all the information about the work and dealings of the Society. The Steering Committee and all the members of the CITA are obliged to enable the supervision of the requested documents and data without delay, and provide the required information. The members of the Supervisory Board may be present at the sessions of the Steering Committee, but without the right to make decisions. The Supervisory Board may request the convocation of the Steering Committee and Assembly sessions if it determines the existence of irregularities in the financial or other dealings of the Society, negligence in the performance of tasks or violations of the Statute and other general acts of the CITA.
Regulations of the Article 18 of this Statute apply to the mode and procedure of relief of the Supervisory Board or its individual members.
The CITA can found expert forums with the goal to gather individuals and legal entities interested in a specific area significant to the profession. Through expert forums the accomplishment of the fundamental goals of the CITA is expanded, improved and deepened.
Formation of expert forums.
The initiative to found an expert forum can come from the Steering Committee or members interested in a specific specialist field. The Steering Committee assigns the president of the initiative board. The foundation of an expert forum requires a Founders assembly. One can become a member of an expert forum by signing an application and paying an annual fee. Either a private person or a legal entity can become a member of an expert forum.
Operating of the expert forums
An expert forum determines its manner of operation and program in accordance with the Statute and other general acts of the CITA. In accordance with its needs, the expert forum will create its acts (rules of procedure etc), which determines the goals, rights and obligations, structure and financing of the forum in detail, as well as elect its bodies. The forum acts must not be in opposition to the CITA Statute.
President of the expert forum
The expert forum is represented by its president. The President of the expert forum is elected by the Founders assembly or the Forum assembly. The expert forum president proposes how the forum will operate.
Cessation of operation
In the case of conditions which require some of the expert forums to terminate their operations within the CITA, the decision is made by the CITA Steering Committee at the proposal of the bodies of the mentioned forum.
With the goal to stimulate and solve narrow specialist issues the CITA founds appropriate expert groups. Only private persons, specialists in specific disciplines, can be members of expert groups. The CITA keeps a registry of experts defined by the Steering Committee of the CITA.
The CITA awards acknowledgements to the meritorious members for successful results in the promotion and advancement of information sciences in the Republic of Croatia.
The decision on the awarding of acknowledgements is made by the Acknowledgment Committee in accordance with the Acknowledgement Regulations.
The Acknowledgement Committee is appointed by the Assembly. The Committee consists of 3 members. The appointed members elect the president among themselves. The term of the president is 4 years. The mode of operation of the Committee is narrowly defined by the Acknowledgement Regulations.
Court of Honour
With the goal to protect the professional reputation and ethics, as well as in order to make objective judgments in possible disputes among the member institutions, Court of Honour operates within the CITA. The Court of Honour is appointed by the Assembly from among the members of the CITA, and consists of 3 members. The appointed members elect the president among themselves. The term of the Court members is 4 years.
The operating of the Court of Honour is defined by the Rules of Procedure.
Boards, committees and other temporary bodies
Boards, committees and other temporary bodies perform tasks and work which they were founded for and report on their performance to the Steering Committee.
Other CITAs affiliated with the Croatian Information Technology Sector
CITA consolidates the work of other CITAs interested in joint action in the field of information sciences. Through action in these CITAs, the accomplishment of the fundamental goals of CITA is broadened, enhanced and deepened.
Other CITAs are represented in the CITA by their presidents. ???
V THE CITA ASSETS, BUSINESS AND ORGANISATIONAL, FINANCIAL AND ADMINISTRATIVE TASKS
The assets of the CITA consist of income from:
- Membership fee
- Own programs
- Resources gained through organization of expert assemblies, seminars and lectures, as well as from publishing activities in accordance with the Law,
- Donations and grants
- Resources gained from international organizations which support the work and activities of the CITA
- Other income in accordance with the Law
The CITA manages the assets in accordance with the regulations on the material and financial dealings of non-for-profit organizations. All income and expenditure is determined by the financial plan defined for a single financial year and valid for the year for which it has been defined. After the end of the business year, an annual report is composed. The CITA president and persons authorized by the CITA have the executive power in the management of the Society assets.
Expert forums of the CITA, other CITAs and CITA alliances finance their activities from their own financing sources.
The dealings of the expert forums are managed based on the location of expenses or funds. The managing of an expert forum assets is conducted by its president.
The accounting of the CITA is conducted by a specialisedorganisation entrusted with the task. The decision is made by the Steering Committee of the CITA.
In accordance with the program, the CITA can employ professional employees.
VI THE STATUTE AND OTHER GENERAL ACTS
The Statute is the fundamental general act of the CITA and all other general acts must be in accordance with the provisions of the Statute. Any amendment drafts of the Statute are to be prepared and determined by the CITA Steering Committee and offered for discussion to the CITA members. The Steering Committee of the CITA considers the amendments and proposal provided in the discussion, decides on the stance on those suggestions and defines the proposal of the Statute.
The provisions of the Statute are interpreted by the CITA Assembly.
All internal issues of the CITA, as well as other issues which are not defined through the Statute, and require a more detailed analysis, are determined by the general acts defined by the CITA Assembly.
VII TRANSIENT AND FINAL PROVISIONS
The CITA terminates its operation by the decision of the Assembly and in cases proscribed by Law. In the case of termination of operation, the assets of the CITA belong to its founders.
This Statute enters into action with the day of its adoption. The Statute is signed by the person authorized to represent the CITA in first and last name, position and signature.
CITA President Marijan Frković, mr.sc.
Zagreb, May 8 2013